Coordination | Planning
Pricing & Package Information
Coordination Package
Base price $2,000
● Initial meeting pre-booking to see if we are a good fit together
● Provide couple with (1) a list of local vendor recommendations and (2) THIO's comprehensive planning worksheet
● Check-in meetings at 6 months and 90 days, communications/questions to be held if possible to these meeting times
● Pre-wedding meeting at 30 days (~3 hr meeting, all access to communication with THIO outside of check-in meetings begins here)
● Contact venue/all vendors prior to wedding after 30 day meeting
● Creating a timeline/plan for the wedding day - Couple's responsibility to create floor plans
● Rehearsal prior to wedding whether in-person or via video chat with THIO employee
● Organizing/facilitating the plan for the day with the vendors/venue
● Day of Coordination for up to 10 hours
● Travel fee included up to 1 hour radius of Asheville, otherwise travel accommodations to be discussed during booking
*** See note below in "Add Ons" on required assistant for events over 100 guests. ***
Partial Planning Package
Base price $4,000
● Initial meeting pre-booking to see if we are a good fit together
● Provide the couple with THIO's comprehensive planning worksheet
● Recommending/connecting couple with local vendors directly
● Unlimited phone call and email access throughout your planning process
● Four scheduled 30 minute video chat planning meetings, in addition to initial meeting and 30 day meeting - (6 total meetings possible)
● Reviewing of contracts (if needed) prior to you signing/booking vendor
● Advising on budget - industry normals (if needed)
● Pre-wedding meeting at 30 days
● THIO will schedule a venue tour with couple (based on both everyone's availability) prior to your wedding date, then create a floorplan
● Creating a timeline/plan for the wedding day
● Organizing rehearsal (onsite up to 1 hour) and rehearsal dinner (coordianting up to 6 hours)
● Organizing/facilitating the plan for the day with the vendors/venue
● Wedding Day of Coordination for up to 10 hours
● Travel fees included within 6 hr radius of Asheville, otherwise travel accommodations to be discussed during booking
Full Planning Package
*Price varies based on the couple’s needs, overall budget, add-on services, etc.
10% of overall budget or base price $6,000
● Initial meeting
● Unlimited communication with THIO planner
● Creating a budget
● Guidance with invitations, overall planning checkpoints, marriage license, etc.
● Access to THIO’s planning “hub” for organizing and communicating throughout planning process
● Recommending/connecting couple with vendors directly
● Contract reviews (if needed)
● Negotiating contracts with the vendors (if needed)
● 30 minute check-in meeting every other month
● Final big 30 day planning meeting
● THIO will schedule/go on a venue tour if new to this location prior to your wedding date
● Helping to create the theme/color scheme/decor layout/vision with the couple
● Creating a timeline/plan for wedding day
● Scheduling and going with the couple on site visits/tastings (if desired by the couple)
● Helping create seating charts and floor plan layouts
● Organizing and planning rehearsal/rehearsal dinner/post-wedding brunch
● Day of coordination for up to 10 hrs
● Travel fee included despite the distance within the USA
Add Ons
Additional hours of service ... $50/hour
You may add up to 2 hours of service to your planning package for a max of 12 hours at any event
Any additional hours may be requested for errands or time needed outside of the package times at the hourly rate.
Planning Assistant for the day ... $250
Onsite helper for planner for up to 10 hours
*** REQUIRED for events with over 100 guests ***
An initial consult will help us guide you into the correct package for you! We look forward to hearing from you soon.